10 x 10 space:
Food Vendors are expected to furnish their own tent, tables, chairs and all décor and supplies. Food Vendors must furnish completed application, full payment, menu and prices to reserve their participation in the 2016 event. BBF reserves the right to refuse exhibit space if the Food Vendors product or service or the booth area is not consistent with the character of the event. Food Vendors are not allowed to sell alcohol or water.
Vendors will be open to the general public on Saturday November 18th from 10am – 4pm. Food Vendors must be set up and remain open during all festival hours.
*Festival details are subject to change. The Bluffton Book Festival is a RAIN OR SHINE event.
EXHIBIT AREA / CHARACTER OF EXHIBITS
All food vendor spaces must be designed, constructed and operated in good taste with the best interest of the Event and public safety. BBF reserves the right to prohibit or restrict exhibits that because of noise, method of operation, materials or any other reason become objectionable. In the event that restriction occurs, BBF will not refund the Food Vendor fees or other expenses. Carnival tactics, the use of public address systems or other similar activities by the Food Vendor shall not be allowed. The event does not guarantee exclusivity of products sold. Food Vendors may not sublease any part of their space or participate in any third-party advertising or third party promotions or display third party signage at their booths.
Food Vendors must put down non-porous flooring to cover booth area. Grease spills will be the responsibility of the Food Vendor to clean and may also result in loss of cleaning deposit. Nothing can be poured onto the grass or down storm drains including grease or gray water. Any violation of this could result in immediate expulsion from the festival, loss of clean up deposit, and possible fines from the City of Bluffton. Food Vendors must furnish in-tent trash cans and must bag all trash and breakdown boxes.
Decorations may not be nailed, taped, tacked or otherwise fastened to infrastructure, trees, or fixtures. The use or distribution of any of the following items is prohibited: adhesive backed decals, stickers, helium balloons, glitter, confetti. Motorized vehicles of any type (forklifts, gas or electric carts, bicycles, scooters or similar equipment) may not be used inside the event location.
Distribution of flyers, brochures or any advertising marketing materials must be confined to the vendor booth space. Promotional materials or signage may not be affixed to any structure inside or outside of the festival area.
FOOD VENDOR SALES
Food Vendors will conduct sales of products or goods direct with the event consumers and shall be entitled to retain 100% of the proceeds from these transactions. Food Vendors must furnish their own cash bank and credit card processing if they wish to take credit cards.
Space assignment priority will be given based upon date of receipt of completed application and payment as well as type food being offered. If you have a special request for your booth location, please list it on this form and we will make best efforts to accommodate your request. BBF reserves the right to make modifications to the layout of the exhibit area if circumstances warrant, at its sole discretion. Food Vendor area must be confined to the space contracted and provided. Food Vendor space must not obstruct other exhibits or walk paths.
LOAD IN / LOAD OUT
Vendor load in and set up will take place Saturday between 7:30am – 8:30am. Load out will take place Saturday between 4:30pm - 6:30pm. Vendors will receive information regarding load in and set up prior to the festival.
Animals and pets are not permitted in the event facility except in the case of a medical necessity.
If Exhibitor notifies BBF in writing of their intent to cancel through October 14th 2016, Exhibitor shall be entitled to receive a 50% refund of their Exhibitor fee. If BBF receives notice after November 1st 2016, no refund will be issued.
The Food Vendor assumes entire responsibility and hereby agrees to protect, indemnify, defend and save BBF against any and all claims, losses and damages to persons or property and attorney’s fees arising out of or caused by Food Vendor’s installation, removal, maintenance, occupancy or use of exhibit space. In addition, the Exhibitor acknowledges that BBF does not maintain insurance coverage covering Food Vendor’s property and it is sole responsibility of the Food Vendor to obtain such insurance, including, if desired business interruption and property damage covering losses by the Food Vendor. Responsibility of the security of a Food Vendor’s area, products and property rests solely with the Food Vendor.
The Bluffton Book Festival is a rain or shine event. The Food Vendor agrees that in the event of acts of God, storms, floods, high winds, gales or hurricanes that neither BBF nor any of its employees or agents shall be responsible for loss, damage, third party damages, claims or loss to property, persons or vessels. It is the Event Management’s sole and absolute discretion to order an evacuation of the Event, or to take necessary steps to protect public health and property in the event of an act of God, hurricane, or the issuance of a severe weather warning for Atlanta or its environs by the National Weather Service.
ACTS OF GOD
BBF shall have no liability whatsoever for damage, of any nature, to any person, matter, or thing resulting from storm wind or water, or other acts of God, or imminent threat thereof, nor from fire, strikes or lockouts.
All food vendors are required to have insurance Liability coverage (and needs to cover day of the event).